A resignation letter is significant, because whether or not the employee despises the job, it shows that the employee has respect for the company
Writing a Resignation Letter
As with any sort of formal letter, a decent heading is absolutely necessary. It ensures that the letter is of a formal nature, and shows respect for whomever the letter is addressed to. The heading format should be:
Your city, state, zip code
Your phone number
Name of recipient
City, State, Zip Code
The saluting should always be “Dear Mr./Ms./etc.” as that is both formal and adequate. Furthermore, it acknowledges the actual person without being too convenient.
- A very first name should not be used.
- “To Whom It May Concern” would not be adequate because it shows that the employee is sending out a entirely generic letter.
Presumably, the person has been at the company long enough to know to whom he or she is writing. If he or she does not know, the name should be found out before the letter is sent.
In the case of female recipients, the decent salutation should be chosen. “Miss” should usually be avoided, since that is generally reserved for women under the age of Eighteen. However, exceptions apply in every case. “Mrs.” is used for a married woman, while “Ms.” is often used for an unmarried person. Some women use “Ms.” whether they are married or not. Therefore, the salutation is not just an insigificant part of the letter. The individual must correctly address the employer.
The bod of letter should be ordinary and to the point. Writing a rambling letter about everything that the employee did not like about the company will not look very good. Furthermore, doing so will only incite a sense of awkwardness.
Some samples of adequate wording include:
The closing is just as significant as the rest of the letter, in order to ensure formality via. A decent letter should end with “Sincerely.” After that, hit the “Come in” or “Come back” key on the computer four times. Of course, print the letter, and in that four line space, sign your very first and last names.
There are a few extra considerations:
A letter of resignation is generally the decent way to leave a job. However, there are extreme circumstances and exceptions to every rule. If there is a problem with manhandle or harrassment, different measures will need to be taken. Every situation elicits a different response.